How quickly every resident receives a useful response, at every hour.
< 2 minPilot measurementAI maintenance coordination, end to end
Every maintenance
request, handled.
Kylian coordinates residents, vendors, approvals, and closeout—your team only handles exceptions.
LIVE WORK ORDERUnit 3B
Kitchen leak1Intake2:03 PM
2DispatchQueued
3ApprovalQueued
4CloseoutQueued
Kylian just handledKitchen leak, Unit 3B
One work order · fully coordinated
Intake · 2:03 PMKitchen leak, Unit 3BResident answered. Emergency risk ruled out.
Measured on your portfolio
Prove the value
on real work orders.
Every manual call, text, email, and status check removed from your team.
Before / afterPilot measurementHow long it takes to find, confirm, and schedule the right approved vendor.
LivePilot measurementOne maintenance operating layer
From first message to verified repair.
Intake2:03 PM
Resident reached
Leak confirmed in Unit 3BAnswers immediately, gathers the facts, and flags emergencies.
Everyone stays informedResident, vendor, and manager share one live status.
Action written backMessages, decisions, and documents stay attached to the work order.
01 / 07
Diagnose2:05 PM
Issue classified
Likely supply-line failureTurns a vague request into a clear, actionable scope of work.
Everyone stays informedResident, vendor, and manager share one live status.
Action written backMessages, decisions, and documents stay attached to the work order.
02 / 07
Dispatch2:11 PM
Vendor assigned
Harris Plumbing · ETA 3:30 PMContacts approved vendors, compares availability, and books the job.
Everyone stays informedResident, vendor, and manager share one live status.
Action written backMessages, decisions, and documents stay attached to the work order.
03 / 07
Coordination2:18 PM
Access confirmed
Resident and technician confirmedHandles resident updates, access windows, reminders, and follow-up.
Everyone stays informedResident, vendor, and manager share one live status.
Action written backMessages, decisions, and documents stay attached to the work order.
04 / 07
Approvals3:47 PM
Within policy
$385 quote auto-approvedApplies spend limits and escalates only the decisions that need a person.
Everyone stays informedResident, vendor, and manager share one live status.
Action written backMessages, decisions, and documents stay attached to the work order.
05 / 07
Documentation4:42 PM
Record complete
Invoice and repair photos attachedCollects invoices, W-9s, COIs, photos, and completion notes.
Everyone stays informedResident, vendor, and manager share one live status.
Action written backMessages, decisions, and documents stay attached to the work order.
06 / 07
Closeout5:06 PM
Repair verified
Resident confirmed water restoredConfirms the fix, closes the loop, and updates your system of record.
Everyone stays informedResident, vendor, and manager share one live status.
Action written backMessages, decisions, and documents stay attached to the work order.
07 / 07
Frictionless onboarding
Connect Kylian to the workflow
you already use.
Forward one inbox or give Kylian scoped PMS access. Add vendors, properties, and approval rules—then start in shadow mode.UserAccessStatus
KKylian AIMaintenance operationsScoped permissionsActive
The difference Kylian makes
First responseTracked from day one
Coordinator touchesBefore vs. after
Open-job agePortfolio-level trend
before Property manager Maintenance coordinator On-call manager Vendor admin
after Property managerworking withKKylian
Learns your operating rules
Teach the rule once.
Vendor preference
Two approved plumbers are available. Book the first one?
Compare price and arrival time first.
Understood. I will compare both before dispatch. Saved as a portfolio rule
Spend rules
The emergency plumber quoted $385. It is under the portfolio limit. Approve?
Yes. Always escalate anything above $500.
Approved and scheduled for 4 PM. Saved as a portfolio rule
Built for trust
Autonomous inside your boundaries.
Simple pricing
Pilot first.
Scale after proof.
Per managed unit
per month$10Book a demo
per month$10Book a demo
Portfolio minimums apply. Paid pilot credited on conversion.
- End-to-end maintenance coordination
- Resident and vendor communication
- Approval and exception routing
- ROI analytics and reporting
- Implementation and support
Requests come in
call text email PMS
Kylian keeps every job movingGive Kylian 30 real work orders.
Start with one portfolio, baseline the current workflow, and prove the operational ROI in 30 days.